Maintaining Insurance Policy Data

The following topics provide details for using specific Insurance Policy screens and controls. See Also: Creating, Copying, and Editing an Insurance Policy; Filing a New Insurance Certification for an Operator (OST Form 6410 or 6411).

Note: The insurance company screens fields are prefilled with Form 6410 or 6411 data according to the CFR under which the air carrier is operating and using eAIM’s operator and insurance data.

Using the Air Carrier Type List Box

To Use the Air Carrier Type list box:

The Air Carrier Type list box allows selection of the valid for the U.S. or Foreign operator (Values for U.S. operator are U.S. Air Taxi Operator (under Part 298), or U.S. Commuter Air). Note: The Air Carrier Type list box is not activated when editing or copying a policy filing (after clicking the Edit or Copy 6410/6411 button).

Use the Air Carrier Type list box to set the applicable value. The list box contains values for the respective air carrier type (i.e., for U.S. or foreign air carriers):

Air Carrier Type list box (Required): (a) Values for U.S. operators (6410 filing): U.S. Air Taxi Operator (under Part 298), or U.S. Commuter Air. (b) Values for Foreign operators (6410 filing): Foreign Air Carrier Operating Small Aircraft, Foreign Air Carrier Operating Large Aircraft, or Canadian Charter Air Carrier Operator (under Part 294).

Note: For a 6410 filing, the default selection is typically U.S. Air Taxi Operator (under Part 298). Similarly, for a 6411 filing, the default selection is “Foreign Air Carrier Operating Small Aircraft”.

Once you select a list box value, the value is displayed within the Air Carrier Type field.

Using the Insurer License Fields

The Insurance Policy screen includes three Insurer radio buttons (with selection required and limited to one selection) used to indicate that “The Insurer”: (a) is licensed to issue aircraft insurance policies throughout the United States; (b) is licensed or approved by a foreign government to issue aircraft insurance policies, or; (c) is an approved surplus line insurer in one or more states. If you select either the “is licensed or approved by a foreign government” or “is an approved surplus line insurer” radio buttons, the system updates the screen to display the Country List or State List, respectively, below the Insurer radio buttons. These lists allow selection of one or more areas of operation (Control + Click allows multiple list value selections).

Using the Insured License and Insured Carrier Fields

Use the Insurance Company field and the Add Insurer or Update Insurer buttons as needed to enter the insurance company name for the filing.

Using the Insured Carrier Address Fields

The screen includes Insured Carrier Address field group with fields provided for the operator’s name and address, including: Carrier Name, Address Line 1 and Line 2, City, State/Province/Region, Zip/Postal Code, and the Country list box.

Using the Insurance Company and Broker Company fields

The Insurance Company and Broker Company fields include several fields, controls, and command buttons allowing entry and management of data values for Insurance Company Insurance Company Personnel, Broker Company, and Broker Company Personnel. The Insurance Co. Signer and Broker Co. Signer fields are also included, allowing identification of the person signing/submitting the 6410 or 6411 form, as well as the date signed fields to allow entry of 6410 or 6411 form filing dates.

Insurance Company Data

Select, add, or enter Insurance Company data for the Insurance Company field group (Source: Form 6410/11 - Name of Insurer).
1. Use the Insurance Company field group to select/add/enter company data:
  1. Insurance Company (Required): Enter the business name of the insurance company. The field/list box provides access to the existing list of insurance companies for the operator. When entering data into the Insurance Company field, the system searches for and then displays a list of potential insurance company names that match the entered text, allowing you to select a value.
  2. Add Insurer button: Clicking the Add Insurer button opens the Add New Insurance Company dialog box (this dialog box can be used if the list box does not contain the desired Insurance Company name).
  3. Update Insurer button: Once you select an Insurance Company name value into the Insurance Company field/list box, the system activates the Update Insurer button, providing access to the Update Insurance Company dialog box which allows you to edit the data for the selected insurance company.
2. Add New Insurance Company: When you click the Add Insurer button, the system displays the Add New Insurance Company dialog box, allowing you to add a new company to the filing:
  1. Use the Add Insurance Company data fields to add the following data:
    
    Insurance Company Name (Required): Business Name of the insurance company.
    
    Address Line 2: Additional mailing/street address of the insurance company.
    
    Address Line 1 (Required): Mailing/street address of the insurance company.
    
    City (Required): City of the company’s mailing/street address
    
    State/Province/Region (Required): State/Province/Region of the company’s mailing/street address.
    
    Zip/Postal Code (Required): Zip/Postal Code of the company’s mailing/street address.
    
    Country (Required): Country of the company’s mailing/street address.
  2. When you have completed adding the data, click the Add button (or abort the process by clicking the Cancel button).
3. Update Insurance Company: When you click the Update Insurer button after selecting an Insurance Company name, the system displays the Update Insurance Company dialog box, allowing you to edit the data for the selected company:
  1. Use the Update Insurance Company data fields to update data as needed:
    
    Zip/Postal Code (Required): Zip/Postal Code of the company’s mailing/street address.
    
    Insurance Company Name (Required): Business Name of the insurance company.
    
    Address Line 1 (Required): Mailing/street address of the insurance company.
    
    Address Line 2: Additional mailing/street address of the insurance company.
    
    City (Required): City of the company’s mailing/street address.
    
    State/Province/Region (Required): State/Province/Region of the company’s mailing/street address.
    
    Zip/Postal Code (Required): Zip/Postal Code of the company’s mailing/street address.
    
    Country (Required): Country of the company’s mailing/street address.
  2. When you have completed editing data, click the Update button (or abort the process by clicking the Cancel button).

Once selected/added/entered, the Insurance Company field value is displayed within the field and, when applicable, the default Insurance Co. Signer list box is populated using the specific insurance company’s data (but the Insurance Co. Signer remains empty).

Insurance Company Signer: Select, add, or enter Personnel data for the Insurance Company Signer (Source: Form 6410/11 - Name of Insurer).
1. Use the Insurance Co. Signer fields and controls to select/add/enter company data:
  1. Insurance Co. Signer: Enter the name of personnel who provide authorizing signatures for the company’s insurance policy. This field/list box provides access to the existing list of insurance company signers (typically one or two names). When entering data into the field, the system searches for and then displays a list of potential names that match the entered text, allowing you to select a value. Note: Companies will have a default Signer value from eAIM system data.
  2. Add Personnel button: Clicking the Add Personnel button opens the Add Insurance Company Personnel dialog box.
  3. Update Personnel button: Once you select an Insurance Co. Signer name value into the Insurance Co. Signer field/list box, the system activates the Update Personnel button, providing access to the Update Insurance Company Personnel dialog box. This dialog box allows you to edit the data for the displayed insurance company signer.
2. Using the Add Insurance Company Personnel dialog box: When you click the Add Personnel button, the system displays the Add Insurance Company Personnel dialog box, allowing you to add a new signer for the company’s policy:
  1. Use the Add Personnel data fields to add the following data:
    
    First Name (Required): Signer’s first or given name.
    
    Last Name (Required): Signer’s last or surname.
    
    Position/Title: Signer’s company position title.
    
    Phone Number: Signer’s telephone number.
    
    Fax Number: Signer’s facsimile machine phone number.
    
    Email: Signer’s e-mail address.
  2. When you have completed adding the data, click the Add button (OR, click the Cancel button or abort the process).
3. Using the Update Insurance Company Personnel dialog box: When you click the Update Personnel button after selecting an Insurance Co. Signer name, the system displays the Update Insurance Company Personnel dialog box, allowing you to edit the data for the selected company signer:
  1. Use the Update Insurance Company Personnel data fields to update data as needed:
    
    Insurance Company Name (display only): Displays the signer’s company name.
    
    First Name (Required): Signer’s first or given name.
    
    Last Name (Required): Signer’s last or surname.
    
    Position/Title: Signer’s company position title.
    
    Phone Number: Signer’s telephone number.
    
    Fax Number: Signer’s facsimile machine phone number.
    
    Email: Signer’s e-mail address.
  2. When you have completed editing data, click the Update button (or abort the process by clicking the Cancel button).

Once personnel is selected, added, or entered, the Insurance Co. Signer field value is displayed within the field and the system updates the fields for the Insurance Co. Signer. The system activates the Date Signed field and displays two contact data fields for the signer:

Phone Number: Insurance Company Signer’s Phone Number.

Email: Insurance Company Signer’s Email.

Insurance Broker Company Data

Select, add, or enter insurance broker company data for the Broker Company field group (Source: Form 6410/11 - Name of Insurer).
1. Use the Broker Company field group to select/add/enter insurance broker company data:
  1. Broker Company (Required): Enter the business name of the insurance broker company. This field/list box provides access to the existing list of insurance companies for the operator. When entering data into the Broker Company field, the system searches for and then displays a list of potential broker company names that match the entered text, allowing you to select a value.
  2. Add Insurer button: Provides access to the Add New Broker Company dialog box (used if the list box does not contain the desired Broker Company name).
  3. Update Insurer button: Once you select a Broker Company name value into the Broker Company field/list box, the system activates the Update Insurer button, providing access to the Update Broker Company dialog box which allows you to edit the data for the selected insurance broker company
2. Add New Insurance Broker: When you clicked the Add Broker button, the system displays the Add New Insurance Broker dialog box, allowing you to add a new broker company:
  1. Use the Add Insurance Broker data fields to add the following data:
    
    Insurance Broker Name (Required): Business Name of the broker company.
    
    Address Line 1 (Required): Mailing/street address of the broker company.
    
    Address Line 2: Additional mailing/street address of the broker company.
    
    City (Required): City of the company’s mailing/street address
    
    State/Province/Region (Required): State/Province/Region of the company’s mailing/street address
    
    Zip/Postal Code (Required): Zip/Postal Code of the company’s mailing/street address
    
    Country (Required): Country of the company’s mailing/street address.
  2. When you have completed adding the data, click the Add button (or abort the process by clicking the Cancel button).
3. Update Insurance Broker Company: When you clicked the Update Insurer button after selecting an Insurance Broker name, the system displays the Update Insurance Broker dialog box, allowing you to edit the data for the selected broker company:
  1. Use the Update Insurance Broker data fields to update data as needed:
    
    Insurance Broker Name (Required): Business Name of the broker company.
    
    Address Line 1 (Required): Mailing/street address of the broker company.
    
    Address Line 2: Additional mailing/street address of the broker company.
    
    City (Required): City of the company’s mailing/street address.
    
    State/Province/Region (Required): State/Province/Region of the company’s mailing/street address.
    
    Zip/Postal Code (Required): Zip/Postal Code of the company’s mailing/street address.
    
    Country (Required): Country of the company’s mailing/street address.
  2. When you have completed editing data, click the Update button (or abort the process by clicking the Cancel button).

Once selected/added/entered, the Broker Company field value is displayed within the field and, when applicable, the default Broker Co. Signer list box is populated using the specific insurance company’s data (but the Broker Co. Signer remains empty).

Broker Company Signer: Select, add, or enter Personnel data for the insurance Broker Co. Signer (Source: Form 6410/11 - Name of Insurer).
1. Use the Insurance Co. Signer fields and controls to select/add/enter broker company data:
  1. Insurance Co. Signer: Name of personnel who provide authorizing signatures for the broker company’s insurance policy. This field/list box provides access to the existing list of insurance broker company signers (typically one or two names). When entering data into the field, the system searches for and then displays a list of potential names that match the entered text, allowing you to select a value. Note: Companies will have a default Signer value from eAIM system data.
  2. Add Personnel button: Provides access to the Add Insurance Broker Personnel dialog box.
  3. Update Personnel button: Once you select a Broker Co. Signer name value into the Broker Co. Signer field/list box, the system activates the Update Personnel button, providing access to the Update Insurance Broker Personnel dialog box which allows you to edit the data for the displayed insurance broker company signer
2. Using the Add Insurance Broker Personnel dialog box: When you click the Add Personnel button, the system displays the Add Insurance Broker Personnel dialog box, allowing you to add a new signer for the broker company’s policy:
  1. Use the Add Insurance Broker Personnel data fields to add the following data:
    
    First Name (Required): Signer’s first or given name.
    
    Last Name (Required): Signer’s last or surname.
    
    Position/Title: Signer’s company position title.
    
    Phone Number: Signer’s telephone number.
    
    Fax Number: Signer’s facsimile machine phone number.
    
    Email: Signer’s e-mail address.
  2. When you have completed adding the data, click the Add button (or abort the process by clicking the Cancel button).
3. Using the Update Insurance Broker Personnel dialog box: When you click the Update Personnel button after selecting an Insurance Co. Signer name, the system displays the Update Insurance Broker Personnel dialog box, allowing you to edit the data for the selected broker company signer:
  1. Use the Update Insurance Broker Personnel data fields to update data as needed:
    
    Insurance Broker Name (display only): Displays the signer’s company name.
    
    First Name (Required): Signer’s first or given name.
    
    Last Name (Required): Signer’s last or surname.
    
    Position/Title: Signer’s company position title.
    
    Phone Number: Signer’s telephone number.
    
    Fax Number: Signer’s facsimile machine phone number.
    
    Email: Signer’s e-mail address.
  2. When you have completed editing data, click the Update button (or abort the process by clicking the Cancel button).

Once selected/added/entered, the Broker Co. Signer field value is displayed within the field and the system updates the fields for the signer, activating the Date Signed field and displaying two contact data fields for the signer as follows:

Phone Number: Broker Company Signer’s Phone Number.

Email: Broker Company Signer’s Email.

Date Signed

Enter the data for the Date Signed field (Source: Form 6410/11 - Box 4):

Insurance Company Signer: If the policy was authorized by an Insurance Company signer, enter the company signer’s date of signature within the Insurance Company field group’s Date Signed field (next to the signer’s Email Address display field).

AND/OR

Broker Company Signer: If the policy was authorized by an Insurance Broker signer, enter the broker signer’s date of signature within the Broker Company field group’s Date Signed field (next to the signer’s Email Address display field).

Using the 6410/6411 Receipt Date Field

Use the 6410/6411 Receipt Date field to record the calendar date on which the insurance certification filing was received (i.e., date the FAA Insurance Analyst received the form filing from the industry user).

To Use the 6410/6411 Receipt Date field:

Enter the date when the analyst received the form using the 6410/11 Receipt Date field (using “MM/DD/YYY” format) or the Calendar control to enter/select the date on which the Insurance filing was received (i.e., date the FAA Insurance Analyst received the form filing from the industry user).

Using the Policy Info Fields

Use the Policy Info field group to enter Coverage Type and, if applicable, Coverage Amount data for the filing’s policies (Source: 6410/11 - Box 2 a, b, or c). The field group displays the text “Note: Amount of Coverage field accepts numeric values (0-9) only, no commas or decimal” and the prompt text “When changing coverage type, any existing policy(s) for the current coverage type will get deleted”. After Coverage Type data entry (and if applicable, the Amount of Coverage), the system activates the Add Policy button, located above the Policy List grid.

Notes: (1) You may list multiple insurers (optional) when adding insurance policy(s). (2) Amount of Coverage field accepts numeric values (0-9) only, no commas or decimal. (3) When changing coverage type, any existing policy(s) for the current coverage type will get deleted.

To Use the Policy Info fields:

Effective Date (Required): Use the date field (using “MM/DD/YYY” format) or the Calendar control to enter/select the date when the policy’s coverage takes effect. The Effective Date field is set to the current date by default.

Coverage Type list box (Required): Valid values are Separate Coverages or Combined Coverage (Note: If working with combined coverage, you must enter/update the data using the Amount of Coverage field):

If you select Combined Coverage, the system updates the field group to displays the Amount of Coverage field and the prompt text “Enter an amount which is at least $100,000 or more”:

Amount of Coverage: Use the Amount of Coverage field to enter the total amount of combined coverage for the operator’s insurance filing. Enter a whole dollar value greater than or equal to $100,000. For Single Policy Coverage: The Percentage value is set to 100 by default. If you enter less than 100 in the field, the system displays the message “Total combined percentage is less than 100%”.

CARGO operations only check box: As applicable, use the check box to make a selection in response to the displayed prompt text “This policy covers CARGO operations only and excludes passenger liability insurance”.

Once you have completed entering the Coverage Type and if applicable, the Amount of Coverage), the system activates the Add Policy button, located above the Policy List grid.
Note: Above the Policy List grid, the system displays the text “Must have one lead policy”, indicating that At least one policy must be added for your Insurance Company.

Using the Policy List

The Policy List and related controls allow review and Add, Edit, and Delete Policy functions as well as access to the window Use a Policy List grid row and the Edit Policy button to Edit policies as needed. The Policy List grid includes information in columns as follows (from left to right): Actions, Insurer Name, Policy Number, Policy Amount, Is Lead, Percentage. Note: If using combined coverage, the system requires you to have only one lead policy.

Adding a Policy

Note: At least one policy must be added and assigned to the selected insurance company.

Click the Add Policy button.

The system displays the Add Policy dialog box. Note: On the Add Policy dialog box, the Percentage field is set to 100 by default.

Use the Add Policy dialog box to enter the policy data as follows:
1. Insurer Name: Enter an insurance company name using the Insurer Name field (Required). Data Entry Validations: The system performs validations for a missing or invalid value after you click the Add Policy dialog box’s Create button. The system displays the message “Enter a valid Insurance Company Name” for an invalid or “Insurer Name is required” for a missing Insurer Name value.
2. Policy Number: Enter the company-assigned insurance policy number.
3. Is Lead? check box: For single policy coverage, or if adding the first policy for combine policy coverage, select the check box.
4. Percentage: The Percentage field is set to 100 by default. If editing, enter any value between 1 to 100 (in whole numbers only). Data Entry Validations: The system performs validations for a missing or invalid value after you click the Add Policy dialog box’s Create button, displaying an applicable error message(s): If you enter a value above 100%, the system displays the message “Percentage can be only between 1 and 100”. If you enter a value using decimals, the system displays the message “Invalid Percentage”. For Single Policy Coverage: If you entered less than 100 in the Percentage field, the system displays the message “Total combined percentage is less than 100%”.
Click the Create button.

The system performs data entry validations and then updates the Policy List screen with the newly added policy. Refer to the standard procedures in “Searching List Grids” for details.

To add another policy (such as for combined coverage), repeat the procedure steps above.

Updating Policy Information

To Update Policy Information for a Policy in the Policy List:

Select the policy using the Policy List.

Click the Edit/Update Policy button.

The system displays the Update Policy Info dialog box.

Update Policy Information data entry: Using the Add Policy dialog box, enter the data as needed:
1. Insurer Name: Enter valid insurance company name (Required). Data Entry Validations: The system performs validations for a missing or invalid value after you click the Add Policy dialog box’s Create button: The system displays the message “Enter a valid Insurance Company Name” for an invalid or “Insurer Name is required” for a missing Insurer Name value.
2. Policy Number: Enter the company-provided insurance policy number.
3. Is Lead? check box: For single policy coverage, or if adding the first policy for combine policy coverage, select the check box.
4. Percentage: The Percentage field is set to 100 by default. If editing, enter any value between 1 to 100 (in whole numbers only). Data Entry Validations: The system performs validations for a missing or invalid value after you click the Add Policy dialog box’s Create button, displaying an applicable error message(s): If you enter a value above 100%, the system displays the message “Percentage can be only between 1 and 100”. If you enter a value using decimals, the system displays the message “Invalid Percentage”. For Single Policy Coverage: If you entered less than 100 in the Percentage field, the system displays the message “Total combined percentage is less than 100%”.
Click the Update button.

Using the Insured Aircraft Window

The Aircraft button provides access to the Insured Aircraft window and Insured Aircraft List, allowing designation of the operations insured by the policy/policies. The window provides access to the list of insured aircraft and commands used to manage insured aircraft, including: Add Aircraft to a policy; Include aircraft to and remove aircraft from policy; Update Insured seats for aircraft, and; Include 4507 aircraft (i.e., include aircraft identified on the registration filing).

Select one of the radio buttons to indicate the insured aircraft being used for operations:
1. Operations conducted with all aircraft operated by the insured radio button: Selecting the radio button labeled “Operations conducted with all aircraft operated by the insured” indicates that ALL the listed aircraft from the grid are automatically selected for 6410/11 processing. This also means that the check boxes to the left of the grid are not displayed.

The system displays a grid that lists all associated WebOPSS and non-WebOPSS aircraft to the specific air carrier with displayed in columns (from left to right) including: Manufacturer, Aircraft M/M/S, Registration Number, Insured Seats, and On OpSpecs?

Operations conducted with specific aircraft types radio button: Selecting the radio button labeled “Operations conducted with specific aircraft types radio button” indicates that the user will select the aircraft individually for 6410/11 processing.

The system displays the Insured Aircraft List, a grid listing all of the associated WebOPSS and non-WebOPSS aircraft to the specific air carrier with the following data: Manufacturer, Aircraft M/M/S, Registration Number, Insured Seats, and On OpSpecs? The system uses the check boxes displayed left of the grid to allow you to select the aircraft for processing. The Action column includes links that can be used to perform actions for the row’s aircraft. In addition, the Add Aircraft link (below the grid) is also accessible.

Using the Insured Aircraft List

The Insured Aircraft window includes the aircraft List which provides a grid with data for all aircraft listed for a policy.

To Use the Insured Aircraft List:

Use the grid as needed to locate and select aircraft that you want to work with. If need, use each row’s check box to select more than one aircraft.

The system displays the Insured Aircraft List with data for all WebOPSS and non-WebOPSS aircraft associated the specific air carrier (including Manufacturer, Aircraft M/M/S, Registration Number, Insured Seats, and On OpSpecs?). The check boxes allow you to select the aircraft for processing, and the Action column links allow you to perform actions for each row’s aircraft.

Using Multi-selection: Use each row’s check box to select more than one aircraft.

Adding Aircraft to an Insurance Policy

To Add Aircraft to an Insurance Policies List of Insured Aircraft:

Click the Add Aircraft link.

The screen area is expanded to display the Add Aircraft field group and the aircraft data fields/controls.

Use the Add Aircraft field group’s fields/controls to enter aircraft data:

Note: Selecting a Manufacturer value first will cause the system to populate the lists for Model and Model-Series.

Manufacturer list box: Enter the manufacturer of the vehicle or use the field to search for a value by entering the characters of the manufacturer and then using the displayed list box to select a value (You may search using all or part of an aircraft Make/Model/Series value).

The system populates the Model list box values using the Manufacturer value.

Model list box: Select the manufacturer’s type/brand of vehicle.

The system populates the lists for and Model-Series list box using the Model value.

Model-Series list box: Select the Model-Series of vehicle (if applicable).
Registration Number: Enter the aircraft’s Registration Number (N number).
Insured Seats: Enter a valid number value seats for the vehicle (less than 999).

Click the Add button.

The system adds the aircraft to the Insured Aircraft List.

Modifying Aircraft’s Insured Seats Data

To Modify an Aircraft’s Insured Seats Data:

Click the Update Seats button.

The system displays the Update Insured Seats dialog box.

Use the fields and controls of the Updated Insured Seats dialog box to update the number of Insured Seats field.

Click the Update button.

The system closes the Updated Insured seats dialog box and the grid is updated.

Removing an Aircraft from Insurance Policy

To Remove Aircraft:

Using the grid (above the Add Aircraft table), select an existing non-WebOPSS aircraft (using applicable search fields if needed), and, click the Delete link.

The system removes the aircraft from the grid. Note: The system will not allow the user to remove WebOPSS aircraft for the grid.

Entering Policy Comments

The Policy Comments field allows entry of analyst notes and comments for the insurance policies.

Uploading a PDF of a Filing Form

You can use the Upload Form field group, located above the View PDF button and the Choose File button, to upload a PDF of a received 6410 or 6411 filing form. Note: You must click Save Draft to retain the uploaded file.

To Upload a PDF of a Filing Form:

Click the Choose File button.

The system displays the browser’s Open dialog box.

Use the Open dialog box to locate and select the PDF.
Click the dialog box’s Open button.

You can remove a file that has been uploaded (before selecting Save Draft) by repeating the Choose File process described in the steps above.

Deleting a Policy

To Delete a Policy from the Policy List:

Select the policy using the Policy List.
Click the Delete button.

The system displays the Delete Policy Confirmation message box.

Click the OK button to complete the deletion (OR, click Cancel to abort the process).

Saving and Processing an Insurance Policy Filing

The bottom of the Insurance Policy screen displays a row of command buttons including the Save buttons (Save Draft, Save, or Save & Submit buttons) and the Cancel button. These command buttons allow the user to save in progress data entry or abort the data entry process.

The Save button allows you to save entered data as a draft insurance certification filing. The Process button allows you to process (i.e. make final) an insurance certification filing where all data entry requirements are met. The system displays red on-screen message text when a save has completed.